Hybrid Mail Services:

Key Benefits of Using Hybrid Mail

• Cost Efficiency: Save money by eliminating the need for printers, ink/toner, paper, envelopes, and franking machines. Providers can also access bulk postage discounts that aren't available to individual businesses.
• Time Savings & Productivity: Free up staff from time-consuming manual tasks like printing, folding, and trips to the post office. Staff can focus on more valuable, core business activities.
• Flexibility & Remote Working: Send important correspondence from anywhere with an internet connection, supporting hybrid and remote working models. There are usually no minimum volumes, offering excellent scalability.
• Professionalism & Consistency: Ensure all outbound mail uses consistent, professional-looking templates and high-quality printing, enhancing your brand image.
• Security & Compliance: Reputable hybrid mail solutions use high-level encryption and secure, accredited production facilities to handle sensitive data, reducing the risk of human error in data handling.

Seamlessly Bridge Digital and Physical Mail

Hybrid mail is a modern communication solution that allows you to send physical letters and documents directly from your computer, without the need for an in-house mailroom, printers, paper, or stamps. It combines the speed and convenience of digital communication with the reliability and tangibility of physical post. 

This service is ideal for businesses looking to save time, reduce costs, and support remote working models.

How Hybrid Mail Works

The process is designed to be simple, turning a manual, multi-step process into a few clicks:

1. Create Your Document: You prepare your letter, invoice, or marketing material as you normally would (e.g., in Microsoft Word or as a PDF) from your desktop or laptop.
2. Upload & Configure: Instead of hitting "print" to your office printer, you upload the document(s) to a secure online portal or use a print driver provided by the service. You select your preferences (e.g., colour or black-and-white print, first or second class post, whether to include a business reply envelope).
3. Third-Party Production: The service provider receives your data at a secure, high-capacity production facility. They handle all the printing, folding, enclosing in envelopes, and addressing.
4. Delivery: The mail is then seamlessly handed over to the Royal Mail (or another postal carrier) for the final delivery to the recipient's doorstep.
Throughout the process, you often have access to an online audit trail to track your mail status, ensuring security and compliance with data protection regulations like GDPR.